Sending a booking to your transport agency for a special holiday shipment might seem easy, but once you get a delay, you start to analyze: What happened and How to avoid this situation next time.
So in this article we prepared for you TOP -3 most useful tips in order to minimize possible delays during holiday shipments.
1. Planning - key to successful high season sales
Provide ample lead time when booking flower transportation services. Ideally, start the planning process months before the desired delivery date. It seems very difficult to plan 3 or more month in advance, as you don’t have accurate details for flower varieties or quantity. However only planning ensures that you have a better chance of securing the preferred transportation method and carrier.
Scheduling your shipments plays significant role during peak seasons shipments (such as Valentine's Day, Mother's Day, and other major holidays). During these times, demand for flower transportation increases, and carriers always experience higher volumes of shipments as a result – not everyone get as much space as needed.
2. Communicate flower suppliers regulary
Communicate effectively with your flower suppliers to align transportation schedules with the availability of fresh flowers. This collaboration helps ensure that the flowers are harvested, processed, and ready for transportation.
Two or three weeks before shipment start daily discussion of harvesting and processing schedule with your flower suppliers. Understand their timelines for cutting, processing, and packaging the flowers. This information is crucial for coordinating with the transportation company and ensuring that the flowers are ready for shipment on the agreed-upon dates.
So once you sent all projections to your transport company an and flower suppliers, we have to think about flexibility in our shipment schedule.
3. Stay flexible.
As we said before, you have to stay flexible. Sometimes success in flower transportation depends on if you have plan B.
On the planning stage inquire about the possibility of alternate pickup and transportation dates. Sometimes, unforeseen circumstances such as weather disruptions or logistical challenges may necessitate a change in schedule. Knowing alternative options for rescheduling helps you adapt to unexpected situations.
Also it is important to foster open communication with the carrier regarding any challenges or changes on your end. If there are adjustments to the shipment schedule or special considerations, inform the carrier promptly.
We hope that this article was helpful and now you know more about how to prepare for holiday shipments. Don’t forget that you can always rely on team of professionals and order flower transportation on our main page cargo.flowers.
